Leadership Update: October 2026

Reply All Energy Inc. · For the leadership meeting on November 3

Prepared for	Prepared by	Date	Status
Leadership team Chair: Ravi Menon, CEO	Floor 16 Technologies	Oct 30, 2026	No. 4 · Issued

October closed the license review and the security baseline: $34,000 a year in cuts approved, and every account now signs in with MFA. One decision is needed this month: Microsoft seat counts, by November 24.

$34Ka year in license cuts approved; the first $2,652 stops October 31

100%of accounts on MFA, up from 71% in September

61%Microsoft Secure Score, up from 48%

2 of 3first-quarter items done; the third finishes in November

What shipped in October

License review delivered October 14 and approved October 20: 13 lines, $34,224 a year.Grace Liu · Floor 16
Zoom and Calendly cancelled. Teams and Bookings do the same jobs.Operations
MFA on all 70 accounts. Four shared admin accounts replaced with named ones.IT provider
Renewal calendar live: 27 contracts, each with a notice date and an owner, reminders 45 days ahead.Floor 16

Next, in November

Microsoft seat counts to the reseller ahead of the January 1 renewal.Decision 1 below · Dec 1
Smartsheet cancelled before its November 30 renewal.Notice by Nov 15
Two partner folders moved from Dropbox to SharePoint guest access.IT provider · by Dec 10
Conditional access switched on, which finishes the security baseline.IT provider · Nov 20
AI boundary check scoped and quoted for January.Floor 16 · Nov 20

Roadmap progress

Q1License review

Done Oct 20

Q1Renewal calendar

Done Oct 24

Q1Security baseline

Nov 20

Q2AI boundary check

Starts Jan 4

Q2Finance AI pilot

Starts Feb 1

DoneIn progressLeft to doPlanned, not started

Decisions needed

#	Decision	We recommend	Owner	By
1	Microsoft seat counts for the January 1 renewal	E3 70, Copilot 10, Visio 4, and no licenses on shared mailboxes. Saves $10,728 a year	Grace Liu	Nov 24
2	The AI pilot team	Finance: ten people, and month-end hours that can be measured before and after	Ravi Menon	Nov 17
3	Second-quarter budget	$14K–21K for the boundary check and the pilot, as in the roadmap	Grace Liu	Dec 8

Risks

Risk	If it happens	What we are doing	Owner
At risk File server warranty ends June 30	A $28K replacement if the Move slips past June	Scan booked for February, Move in April and May	Hannah Lee
Watch The accounting feed is known by one person at the IT provider	A broken feed could stall month-end	Written runbook requested by December 15	IT provider
Watch 15 unused Copilot seats paid through December 31	About $900 more before renewal. There is no early exit	Reduced at renewal, decision 1	Grace Liu
Contractors still on Slack	Moving them now would cut them off mid-project	Review in Q2, with Teams shared channels	Kofi Mensah

The numbers

Measure	September	October	Target
Software spend, annual run rate	$160,200	$157,600	$126,000 by Sep 2027
Paid seats unused in 90 days	23%	22%	Under 7%
Accounts with MFA	71%	100%	100%
Microsoft Secure Score	48%	61%	70% by March
IT tickets open more than five days	9	4	Under 3
Backups test-restored	0	1	1 a month
Floor 16 retainer hours used	16 of 16	15 of 16	Planned a quarter ahead

Sample on a made-up company. Figures are scenario numbers, rounded. Real updates use the client's own numbers, every month, on one page.